Human Resource Management System and HRMS Software Singapore
A Human Resource Management System, commonly known as HRMS, is software used to manage employee records and human resource processes in a business. HRMS software can be used by small businesses, SMEs and larger companies that need to manage employee information, payroll, attendance, leave and other HR activities. Without an HRMS, employee information may be kept in spreadsheets, paper files or separate systems. This can make it harder for the HR department to update and retrieve employee records. Employee records can contain personal information that should only be accessed by authorised users. An HRMS can control access to employee information based on the role and access rights assigned to each user.
Human Resource Management Software can help the HR department manage employee records, payroll, attendance, leave, claims, performance appraisal and training from the same HR system.
Why Do Businesses Use HRMS Software in Singapore?
HR departments may need to manage payroll, attendance, leave, employee claims, training, performance appraisal and employee records. HRMS software brings these HR activities into the same system so the information can be recorded and managed by authorised users. Using an HRMS can reduce manual HR administration and give the HR department more time to manage other employee and business requirements.
HRMS software can manage payroll, overtime, employee claims, attendance and leave applications using the HR functions available in the system.
What Are the Benefits of Using an HRMS?
HRMS software can combine different human resource functions in the same system based on the requirements of the business.
Main HRMS Software Modules
Attendance Management
Records employee attendance using the attendance functions supported by the HRMS, which may include mobile applications or biometric attendance devices.
Leave Management
Employees can submit leave applications through the HRMS for review and approval by their supervisor or manager. Leave records can include annual leave, medical leave, hospitalisation leave, no-pay leave and other leave types used by the company.
Employee Claims Management
Employees can submit medical, dental, petty cash and other approved claims through the HRMS for review and approval.
Payroll and Overtime Management
The payroll module can use employee payroll and overtime information to support salary calculation and payroll processing.
Employee Performance Appraisal
HRMS software can record employee performance reviews and appraisal information.
Employee Training Management
HRMS software can record employee training schedules, courses and training records.
What HRMS Software Can Manage
HRMS software can manage different employee and HR activities depending on the modules selected by the business. Common functions include employee records, payroll, attendance, leave, claims, performance appraisal and training.
Businesses should select an HRMS based on the number of employees, HR processes, required modules, user access and whether the system needs to connect with other business software.
HR and Accounting Software
Some businesses may require HR software to work together with their accounting or payroll system. This can reduce repeated entry of employee, payroll and accounting information between separate systems.
Check whether the HRMS can connect with the accounting or payroll software used by your business before selecting the system.
How to Choose HRMS Software in Singapore
The HRMS suitable for your business depends on the number of employees, HR processes and software modules required. Check whether you need payroll, attendance, leave, claims, performance appraisal, training or other HR functions.
You should also consider user access, reporting, software price, implementation and whether the HRMS needs to connect with your accounting or payroll system.
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